Campus Security Authority (CSA) Reporting Guide

When to Make a CSA Report

As a Campus Security Authority (CSA), you are required to make a CSA report when anyone directly reports to you an attempted or completed criminal incident that occurred in Clery geography.

Direct Reports

A direct report is an intentional disclosure made specifically to you, not an overheard conversation or classroom discussion.

Clery Crimes

Reports of the following crimes are collected and published for Clery Act compliance:

• Criminal homicide
• Rape
• Robbery
• Aggravated assault
• Burglary
• Motor vehicle theft
• Arson
• Hate Crimes
• Fondling
• Incest
• Statutory rape
• Dating violence
• Domestic violence
• Stalking
• Hazing

Clery Geography

1. On-campus Property: anywhere on UCSB's campus, and buildings/property owned or leased by UCSB/UC Regents (e.g., UCEN, Isla Vista Theater). On-campus student housing facilities are a subset of this category (e.g., Tropicana).
2. Non-campus Property: property owned or leased by registered student orgs (e.g., fraternity/sorority chapter houses), practice arenas, space contracted for educational purposes not near campus (e.g., overnight accommodations on trips).
3. Public Property: sidewalks and streets, public parks, beaches, etc., immediately adjacent to and accessible from campus.

Receiving a Disclosure of a Criminal Incident

If the disclosure is about an emergency or crime in progress, call 911.

If you think someone is about to disclose a criminal incident to you, gently inform them of your reporting obligations. You can say something like: “It sounds like you’re about to tell me something that I may need to report because of my role on campus.” Explain that you are obligated to share reports of crimes with the office that collects crime statistics and considers the need for a campus alert. Clarify that the report is not a formal Police report and does not need to include names. (See FAQs for more information about CSA reports.)

Do not investigate the crime. CSAs are not responsible for investigating or determining if a crime took place. Clery Act crime statistics are based on reports made, not on confirmed criminal activity.

Ask the person disclosing a criminal incident if they would like your help making a report to police and/or the Title IX/DHP Office (for cases of sexual violence, dating/domestic violence, or stalking). A report to UCPD satisfies the CSA reporting requirement. If the person does not want to file a police report, you must still submit a CSA report for statistical purposes.

CSAs are expected to be familiar with campus resources and to refer crime victims to support resources such as campus advocates (CARE) or healthcare providers (CAPS, SHS). See the Resources/Referrals panel.

Please make a CSA report as soon as possible by filling out the electronic CSA Report Form at police.ucsb.edu/csareport.

How to Make a CSA Report

To make a CSA report, complete an electronic report form at: police.ucsb.edu/csareport.

Make a report as soon as possible. The Clery Office and UCSB Police must make a timely assessment regarding the potential ongoing threat to campus and consider issuing a campus alert.

Include detailed information about the location, type of crime, what occurred, and date and time of incident.

Contact the Clery team if you have any questions: clery@police.ucsb.edu

Submit a CSA Report